Planning Meetings and Events

To schedule a room for a student organization meeting, complete the Room Request here.

To schedule a student organization event, submit an Event Proposal here. Important: NO speakers can be invited until the Event Proposal process is complete and you have received an approval confirmation from the Office of Student Life and Special Events.

To order food for your meeting: submit a Food Order Request here.

How can I find a speaker for my event?

First, speak to your Faculty Advisor. The SLSE staff is also available to discuss potential speakers for your event. Student organizations wishing to host a program on specialized career opportunities should contact OCPD before planning their event.

  • Advertising Events

    Fliers for HeadNotes, posting or posters should be submitted in Word or Publisher (NO PDFs) to the Office of Student Life and Special Events via email to Michele Webster at websterm@law.edu, no later than 10 days prior to an event. We will work with your group in printing or photocopying fliers for posting.

    In accordance with the University's policies on posting of notices, fliers for all student organization events must be approved and stamped by the Office of Student Life and Special Events prior to posting.

    When sending your flier to us, please indicate in your email which of the following ways you wish to advertise for your event:

    • Bulletin Boards: There are several bulletin board areas located throughout the building. Each is assigned for its own specific type of information. Many offices have boards located outside their offices (i.e., Financial Aid, Clinical Programs, etc.). No student group posters may be placed on a board designated for either administrative or faculty use. Student organization fliers may be placed on the bulletin boards located in the locker area. The board directly above the student mail folders is reserved for timely information regarding upcoming events and deadlines of interest to all students. While all groups may post information on this board, please remember that everything posted must be approved and stamped by the Office of Student Life and Special Events. Any flier appearing without the official stamp will be removed. Please do not use staples or tape on any board.

    • Bulletin Boards – Student Organizations These boards are located around the outer edge of the student lounge and in the hallway leading to the parking garage. Every student organization has its own assigned section and posting on these boards is restricted to organization members only.
      IMPORTANT: No notices are permitted on walls. Any notice placed on a designated or open board without authorization will be removed. Notices posted with scotch tape will be removed. We ask that students remove their own posters and fliers immediately after the date of the event.

    • Student Mail Folders: Any materials distributed en masse to student mail folders must be approved in advance by SLSE.

    • Student Listserv Information to be sent through the listserv should be sent to Emily Sobieski at sobieskiee@law.edu. The message will be sent if it contains information that will benefit students (for example: law school events/programs). There will be a limit to the number of messages you can send through the student listserv. For specific events, we will send out one email invitation and one reminder. All submissions must be in a word format or text within a submitted email.

    • Tabling: Publicity tables in the student lounge must be reserved in advance via email to sobieskiee@law.edu. These requests are handled on a first-come, first-served basis.

    • Alumni invitations Please contact Kate Smith, Director of Alumni Relations, Smithcat@law.edu, if your group wishes to invite local alumni to a student organization event.

    • HeadNotes is the law school’s weekly newsletter and is published online every Friday. Student organizations and law school offices are welcome to advertise meetings and events via this publication. Information for HeadNotes should be submitted electronically to Michele Webster at websterm@law.edu by noon on Wednesday for the Friday edition. Documents should be in Word or Publisher, no PDFs. After your flier has been submitted and approved for HeadNotes, it can also be placed on the web calendar, Facebook, and CUA Law Webpage (some restrictions apply).

    Marketing & Communications Office

    The law school’s Marketing & Communications Office will assist in publicizing the activities of our student organizations to all appropriate audiences. Whenever possible, the director will attend an event in person, take photographs, and post a news item to the law school’s Web site about it. Students are also encouraged to assume this role in the event that the Marketing & Communications Office cannot attend. Please feel free to send an agenda, notes, photographs, and any other supporting information about a student organization activity to Joe Ferraro at ferraro@law.edu, for consideration for wider publicity. This may be done before or after the student organization’s event.

    Posters on Easels in the Atrium

    If you would like to order an enlarged poster of your flier, please note that it can take up to 3 days to be printed and the cost is $9 (which will be charged to your student organization). We have easels, poster boards and markers for your use. All posters on display in the Atrium need to be stamped by our office. Since the demand for easels and poster space is limited, please limit your poster display to a maximum of one week. Easels should be returned to our office promptly so they can be given out to another group.

    Video Display Terminals (VDTs)

    All student groups are invited to post information regarding meetings, events, and deadlines on the VDTs throughout the building. You are also welcome to submit photographs from your event to run as well. All notices must be submitted via email to the Office of Student Life and Special Events at websterm@law.edu. We generally post information on the VDT for a maximum of 3-4 days. No VDT announcements can be made for events which have not yet been confirmed.

  • Event Logistics

    Audiovisual Support Requests

    Please consider your audiovisual needs when making a room request. If AV support is needed. Please contact our Media Services Department to request assistance by emailing Greg Stack, stack@law.edu and David Luce, luce@law.edu well in advance of your event. Important note: In order to record a program or special presentation, all of the presenters must sign a form indicating their permission to be recorded. This should be discussed in advance with the SLSE staff.

    Guest Parking

    Please contact the Office of Student Life and Special Events for all special parking requests. We will request garage gate openings for large events, and work with organizers to arrange for one day guest parking for speakers or invited guests. Requests should be submitted 10 days in advance of the event.

    Receptions

    For larger events, we suggest setting up a meeting to discuss menus, budget and logistical plans well in advance of your event. Approval must be granted by the SLSE office in order to serve alcohol.

    Supplies

    Before purchasing any items for a student organization meeting or program, please check with the SLSE staff regarding items in stock and/or purchasing options.